Urte Berri On!
Merry Christmas &
Happy New Year!
Feliz Navidad y
For a fair &
- What Is
- It is a set of
rules for conduct at meetings, that allows everyone to be heard and
to make decisions without confusion.
- Why is
Parliamentary Procedure Important?
- Because it's a
time tested method of conducting business at meetings and public
gatherings. It can be adapted to fit the needs of any organization.
Today, Robert's Rules of Order newly revised is the basic handbook
of operation for most clubs, organizations and other groups. So it's
important that everyone know these basic rules!
using parliamentary procedure usually follow a fixed order of
business. Below is a typical example:
- Call to
- Roll call
of members present.
- Reading of
minutes of last meeting.
orders --- Important business previously designated for
consideration at this meeting.
- The method
used by members to express themselves is in the form of moving
motions. A motion is a proposal that the entire membership take
action or a stand on an issue. Individual members can:
- Call to
- Vote on
There are four
Basic Types of Motions:
Motions: The purpose of a main motion is to introduce items to
the membership for their consideration. They cannot be made when
any other motion is on the floor, and yield to privileged,
subsidiary, and incidental motions.
Motions: Their purpose is to change or affect how a main motion
is handled, and is voted on before a main motion.
Motions: Their purpose is to bring up items that are urgent
about special or important matters unrelated to pending
Motions: Their purpose is to provide a means of questioning
procedure concerning other motions and must be considered before
the other motion.
- How are
until the last speaker has finished.
and address the Chairman by saying, "Mr. Chairman, or Mr.
until the Chairman recognizes you.
- Make Your
in a clear and concise manner.
state a motion affirmatively. Say, "I move that we ..."
rather than, "I move that we do not ...".
personalities and stay on your subject.
- Wait for
Someone to Second Your Motion
member will second your motion or the Chairman will call for a
- If there
is no second to your motion it is lost.
Chairman States Your Motion
Chairman will say, "it has been moved and seconded that we
..." Thus placing your motion before the membership for
consideration and action.
membership then either debates your motion, or may move
directly to a vote.
your motion is presented to the membership by the chairman
it becomes "assembly property", and cannot be changed by you
without the consent of the members.
on Your Motion
time for you to speak in favor of your motion is at this
point in time, rather than at the time you present it.
mover is always allowed to speak first.
comments and debate must be directed to the chairman.
to the time limit for speaking that has been established.
mover may speak again only after other speakers are
finished, unless called upon by the Chairman.
the Question to the Membership
Chairman asks, "Are you ready to vote on the question?"
there is no more discussion, a vote is taken.
- On a
motion to move the previous question may be adapted.
- Voting on a
- The method of
vote on any motion depends on the situation and the by-laws of
policy of your organization. There are five methods used to vote by
most organizations, they are:
- By Voice
-- The Chairman asks those in favor to say, "aye", those opposed
to say "no". Any member may move for a exact count.
- By Roll
Call -- Each member answers "yes" or "no" as his name is called.
This method is used when a record of each person's vote is
- By General
Consent -- When a motion is not likely to be opposed, the
Chairman says, "if there is no objection ..." The membership
shows agreement by their silence, however if one member says, "I
object," the item must be put to a vote.
Division -- This is a slight verification of a voice vote. It
does not require a count unless the chairman so desires. Members
raise their hands or stand.
- By Ballot
-- Members write their vote on a slip of paper, this method is
used when secrecy is desired.
- There are two
other motions that are commonly used that relate to voting.
- Motion to
Table -- This motion is often used in the attempt to "kill" a
motion. The option is always present, however, to "take from the
table", for reconsideration by the membership.
- Motion to
Postpone Indefinitely -- This is often used as a means of
parliamentary strategy and allows opponents of motion to test
their strength without an actual vote being taken. Also, debate
is once again open on the main motion.
Procedure is the best way to get things done at your meetings. But,
it will only work if you use it properly.
motions that are in order.
members obtain the floor properly.
clearly and concisely.
- Obey the
rules of debate.
Most importantly, BE COURTEOUS.
For Fair and
Orderly Meetings & Conventions
Provides common rules and procedures for deliberation and debate in
order to place the whole membership on the same footing and speaking the
same language. The conduct of ALL business is controlled by the general
will of the whole membership - the right of the deliberate majority to
decide. Complementary is the right of at least a strong minority to
require the majority to be deliberate - to act according to its
considered judgment AFTER a full and fair "working through" of the
issues involved. Robert's Rules provides for constructive and democratic
meetings, to help, not hinder, the business of the assembly. Under no
circumstances should "undue strictness" be allowed to intimidate members
or limit full participation.
The fundamental right of deliberative assemblies require all questions
to be thoroughly discussed before taking action!
The assembly rules - they have the final say on everything!
Silence means consent!
- Obtain the
floor (the right to speak) by being the first to stand when the
person speaking has finished; state Mr./Madam Chairman. Raising your
hand means nothing, and standing while another has the floor is out
of order! Must be recognized by the Chair before speaking!
- Debate can not
begin until the Chair has stated the motion or resolution and asked
"are you ready for the question?" If no one rises, the chair calls
for the vote!
- Before the
motion is stated by the Chair (the question) members may suggest
modification of the motion; the mover can modify as he pleases, or
even withdraw the motion without consent of the seconder; if mover
modifies, the seconder can withdraw the second.
"immediately pending question" is the last question stated by the
Chair! Motion/Resolution - Amendment - Motion to Postpone
- The member
moving the "immediately pending question" is entitled to preference
to the floor!
- No member can
speak twice to the same issue until everyone else wishing to speak
has spoken to it once!
- All remarks
must be directed to the Chair. Remarks must be courteous in language
and deportment - avoid all personalities, never allude to others by
name or to motives!
- The agenda and
all committee reports are merely recommendations! When presented to
the assembly and the question is stated, debate begins and changes
- Point of
Privilege: Pertains to
noise, personal comfort, etc. - may interrupt only if necessary!
Inquire as to the correct motion - to accomplish a desired result,
or raise a point of order
- Point of
applies to information desired from the speaker: "I should like to
ask the (speaker) a question."
- Orders of
the Day (Agenda): A call to
adhere to the agenda (a deviation from the agenda requires
Suspending the Rules)
- Point of
Order: Infraction of the
rules, or improper decorum in speaking. Must be raised immediately
after the error is made
Motion: Brings new business
(the next item on the agenda) before the assembly
- Divide the
Question: Divides a motion
into two or more separate motions (must be able to stand on their
- Consider by
Paragraph: Adoption of paper
is held until all paragraphs are debated and amended and entire
paper is satisfactory; after all paragraphs are considered, the
entire paper is then open to amendment, and paragraphs may be
further amended. Any Preamble can not be considered until debate on
the body of the paper has ceased.
Inserting or striking out words or paragraphs, or substituting whole
paragraphs or resolutions
Applies only after question is stated; mover can accept an amendment
without obtaining the floor
/Refer/Recommit to Committee:
State the committee to receive the question or resolution; if no
committee exists include size of committee desired and method of
selecting the members (election or appointment).
Debate: Applies only to the
immediately pending question; extends until a certain time or for a
certain period of time
Debate: Closing debate at a
certain time, or limiting to a certain period of time
- Postpone to
a Certain Time: State the
time the motion or agenda item will be resumed
- Object to
must be stated before discussion or another motion is stated
- Lay on the
Table: Temporarily suspends
further consideration/action on pending question; may be made after
motion to close debate has carried or is pending
- Take from
the Table: Resumes
consideration of item previously "laid on the table" - state the
motion to take from the table
Can be made only by one on the prevailing side who has changed
position or view
Indefinitely: Kills the
question/resolution for this session - exception: the motion to
reconsider can be made this session
Question: Closes debate if
successful - may be moved to "Close Debate" if preferred
Consideration: Move that the
assembly go into "Committee of the Whole" - informal debate
as if in committee; this committee may limit number or length of
speeches or close debate by other means by a 2/3 vote. All votes,
however, are formal.
Decision of the Chair:
Appeal for the assembly to decide - must be made before other
business is resumed; NOT debatable if relates to decorum, violation
of rules or order of business
- Suspend the
Rules: Allows a violation of
the assembly's own rules (except Constitution); the object of the
suspension must be specified